To ensure that your visit to Hobart and the experience of the conference is as enjoyable as possible, here is a list of Frequently Asked Questions which will hopefully provide you with all the information you need.
We encourage you to read through this before you attend. Please contact us if you have a question that we haven’t answered.
TAS Health Updates
Click here to read the latest Tasmania’s border entry conditions and health updates from the TAS Government
Do I need to be vaccinated to enter the conference venue?
There is currently no requirement for guests to be vaccinated to enter the hotel.
What are the health and safety requirements I need to be aware of?
Click here to read the latest Tasmania’s border entry conditions and health updates from the TAS Government
The AMMA Conference is a civilian event and therefore military wear is not compulsory. However, if you are sponsored by Defence you should check with your superior officer as to what you are required to wear.
Social Functions Welcome reception – smart casual Dinner – cocktail
Where is the conference held?
2022 AMMA will be held at the Hotel Grand Chancellor. 1 Davey St, Hobart TAS 7000
Is there parking at the venue?
Car parking is available for hotel guests and is located under the hotel. An additional cost is payable if hotels guests wish to use the car park. Access to the car park is from the rear of the building on Macquarie Street. From the hotels main entrance drive along Davey street which is one way and then turn right on Argyle Street and immediately right again onto Macquarie Street.
Valet parking; $20 per vehicle overnight
Undercover self-parking; $10 per vehicle overnight (limited space)
How do I get from the airport to the conference venue?
19-minute drive from Hobart Airport by a rental car, taxi or Uber
25 minutes by SkyBus to Stop 1 – Hotel Grand Chancellor). To book a SkyBus ticket, please click here
Skybus has offered AMMA delegates a special offer to receive 15% off Adult One Way and Adult Return fares. Valid 6 September 2022 to 12 October 2022. Use the code AMMA15 on the purchase page of either their website or app. It is valid for the SkyBus Melbourne City and Hobart City Express adult tickets (excluding the 10 trip pass).
During the Conference
Where do I register when I arrive at the Conference?
The registration desk will be at the Hotel Grand Chancellor, Federation Ballroom Foyer. Please direct any questions you may have regarding registration, session attendance or other elements of the conference to Leishman Associates staff at this desk.
General Enquiries Desk Opening Hours:
Thursday, 6 October | 0830 – 1600 Friday, 7 October | 0700 – 1800 Saturday, 8 October | 0830 – 1630 Sunday, 9 October | 0830– 1145
How do I gain entry into the Conference sessions?
Delegates and exhibitors will be provided with an individual name badge, which will give you access to all sessions and social events that you have registered to attend. This must be worn at all times within the conference venues.
Will there be a Conference App for the Conference?
A Conference App will be available to download for iOS and Android through the App Stores. The app will contain all the information with regards to the conference and the program. If you have difficulties downloading/navigating the app, please see Leishman Associates staff at the registration desk.
How will I know if there have been any changes to the program?
In the lead-up to the conference, edits will be made to the program. See the latest version of the program on the website and Conference App. Any changes to the conference program during the conference will be announced during housekeeping notices each morning. You may also check with Leishman Associates staff at the registration desk.
Can I photograph or record the Conference sessions?
Delegates are not permitted to use any type of camera or recording device at any of the sessions unless written permission has been obtained from the relevant speaker. A photographer will be at the conference, if you have any issues with being photographed, please notify the photographer or Leishman Associates staff.
Will there be internet available?
Free wireless internet access is available for the duration of the Conference. The password and login details will be available at the registration desk.
PLEASE NOTE: The internet is not to be used to view or download any illicit material, including movies, music etc.
Where can I find a list of delegates who are attending the conference
A delegate list will be emailed out a week prior to the conference. Printed delegate lists will not be available at the conference. If you had selected privacy required when completing your registration form, your name will not appear on the list.
Is there security at the conference?
The members of the conference organising committee and Leishman Associates accept no liability for personal accident of loss or damage suffered by any participant, accompanying person, invited observer or any other person by whatever means. Nor do we accept liability for any equipment or software brought to the conference by delegates, speakers, sponsors or any other party. Please protect your personal property.
Do not leave laptops, cameras, and other valuable items unsecured. Be conscious of individuals who appear out of place and do not wear a conference name badge. Advise Leishman Associates staff if this does not occur.
Registration fees do not include insurance of any kind. It is recommended that participants take out their own general travel insurance. It is suggested that the insurance policy should also cover loss of fees/deposit, airfares, accommodation charges, medical expenses, loss or damage to personal property and repatriation expenses. The insurance should cover loss arising from the cancellation of the conference by the organisers or a person’s inability to attend due to any reason whatsoever. No responsibility is taken by the conference managers for any person not holding insurance.
Various components of this event are being handled by Leishman Associates, a Professional Conference Organiser (PCO). Leishman Associates may be contacted regarding any matters relating to the event management. Further information about the PCO can be found at the following website: www.leishman-associates.com.au
I have special dietary requirements – will I be served the correct food?
If you have advised us of any special dietary requirements during the registration process, the caterers at each function have been provided these. A special buffet table will be set during the day for special diets. If you are unsure, please see venue staff.
What is the Anti-Harassment Policy?
We will not tolerate harassment of conference participants in any form.
Conference participants violating the Anti-Harassment Policy may be sanctioned or expelled from the conference without a refund at the discretion of the conference organisers.
If you experience any bad behaviour and/or you feel uncomfortable or unsafe during the conference, please contact the Conference Organisers.
Speaker, Chairperson or Poster Presenter
I am a Chairperson, what should I do?
Chairpersons will receive an email prior to the conference, reminding them of their responsibilities. If you are a chairperson and do not receive this, or have additional questions, please contact Theni at Leishman Associates (03 6234 7844).
I am a speaker, what should I do?
Please bring your PowerPoint presentation with you when you register. All speakers should present themselves to the Speakers Preparation Room (Chancellor 5), at least two hours prior to their scheduled presentation time, to upload their presentation. Speakers are also requested to assemble in their session room 5 minutes before the commencement of the session, if possible, to meet with their session chair and to familiarise themselves with the room and the audio-visual equipment. There will be facility to test and modify your presentation if required within the Speakers Preparation Room.
All presentations need to be 16:9 in ratio.
I am a poster presenter, what should I do?
All poster authors are requested to prepare their posters in an A0 format. Please prepare your poster in PORTRAIT FORMAT. We will be using display boards that will require velcro dots. We will have a limited supply on site.
Posters will be on display at the conference from 07 October 2022 through till 08 October 2022. Presenters need to bring their printed poster in portrait orientation, up to A0 size to the registration desk where they will be directed to their allocated poster board. Presenters need to adhere the poster to the poster board by morning teatime on 07 October 2022 and retrieve their poster after the last session on 08 October 2022. Uncollected posters will be disposed of.
If you have booked your accommodation when you registered, your credit card details have been transferred to the hotel you have selected – please confirm this on check in with your hotel.
The hotel will request payment on check out. If you have arrived 24 hours later than your indicated arrival day, you may find that you have forfeited your deposit.
If you will not be paying with your own credit card, and need to arrange payment before you arrive, the best way is via a credit card authorisation form enabling the hotel to process a third-party card. To do so, please contact the relevant hotel.
I would like to cancel my accommodation booking, what should I do?
As your booking will be made through a third-party channel and not through the organisers, you are required to make any changes to your accommodation direct with the hotel. Hotel policies for your booking will apply, see your confirmation email from the hotel for details.
Cancellation and Disclaimer
I need to cancel my registration, what do I do?
Cancellations must be received in writing – mail, email – to Leishman Associates. Cancellations will not be deemed to be received until you have written confirmation from Leishman Associates. If you have not received acknowledgement within two business days, please contact Leishman Associates on (03) 6234 7844.
See our Terms and Conditions page for full details.
All intellectual property rights of the event, and all materials distributed at or in connection with the event is owned by the Host, Leishman Associates, Sponsors, &/or Speakers presenting at the event. Participants may not use, reproduce or allow anyone to use or reproduce any trademarks or other trade names appearing at the conference, content, or in any materials distributed at or in connection with the Conference for any reason without the prior written permission from the Host.
No part of the event may be recorded, reproduced or transmitted in any form or by any means, electronically or mechanically, including but not limited to video or audio recording, photography, photocopying or any other information storage or retrieval system known now or in the future, without the explicit written permission of the Host.
The 2022 AMMA Conference reserves the right to amend or alter any advertised details relating to dates, program and speakers, if necessary, without notice, as a result of circumstances beyond their control. All attempts have been made to keep any changes to an absolute minimum.